Estimated Time Commitment: 13 weeks/ 20 to 20 hours/week

 Position Summary

The Temporary HR Assistant will provide short-term administrative and operational support to the Human Resources department during the peak seasonal and onboarding period. This role focuses heavily on onboarding coordination, and applicant tracking, confidential filing, employee record maintenance. The position requires strong organization, attention to detail, discretion, and the ability to manage multiple time-sensitive tasks.

Key Responsibilities

·         Confidential HR Filing & Records Management

·         Organize and maintain employee files (active, new hires, and terminations)

·         File and track employee changes (W-4s, direct deposit, payroll forms, benefit changes)

·         Maintain documentation related to I-9s, Workers’ Compensation, Unemployment, and benefits

·         Manage emails and other HR-related documentation

·         Create and maintain new employee files

·         Maintain separate termination files and rotating termination documentation

·         File positive notes, kudos, and visitor feedback

·         Seasonal & Intern Applicant Support

·         Track seasonal applicants and distribute applications to managers

·         File applicant documentation and manage paper and electronic copies

·         Assist with intern coordination, including:

·         Housing advertisements and outreach (realtors, online searches, calls, social media)

·         Communication with interns and managers

·         Sending onboarding information and answering questions

·         Background check coordination

·         Applicant tracking and scheduling support

·         Onboarding & Job Fair Preparation

·         Assist with preparation and support for seasonal job fairs

·         Assemble onboarding materials and packets 

·         Order and track background checks through ADP

·         Prepare onboarding welcome gifts

·         Schedule and assist with seasonal onboarding sessions (2 days per week)

·         Support onboarding sessions (paperwork verification, videos, presentations, document collection)

·         Assemble benefit packets for new hires and employees with status changes

·         Schedule benefit meetings and prepare required documentation

·         Track staff attendance, wellness participation, volunteer onboarding, and volunteer hours

·         Order name tags

·         Assist with miscellaneous HR-related projects as needed

Qualifications

• Strong organizational and time-management skills
• Ability to handle confidential information with discretion
• Proficiency with Microsoft Office Systems and document management
• Effective written and verbal communication skills
• Ability to work independently and manage detailed, repetitive tasks
• Experience in ADP is helpful, but not required

Estimated Time Commitment: 13 weeks/ 20 to 20- hours/week