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Cody Firearms Records Office

The Cody Firearms Records Office currently provides manufacturing dates and configuration data on Winchester, Marlin, and L.C. Smith, and Ithaca firearms using the original factory records held by the Center. Savage, A.H. Fox, and DuBiel information is currently only available to Firearms Members of the Center. DuBiel information may be requested by contacting the Records Office directly.

Factory letters are available to all individuals for a fee based on membership status and are typically mailed four weeks from payment receipt. Quick serial number searches are a Center Firearms Member benefit and are typically e-mailed within 2 business days of request. Learn more about membership.

Will your firearm letter? Click on your manufacturer below to explore what letters are available for each.

FACTORY LETTER INFO BY MANUFACTURER

Three StePS TO YOUR FACTORY LETTER

1. Find out if we have your record...

Before filling out the form, check the appropriate Available Serial Numbers list found on each manufacturer’s page.

2. Submit your order form...

Fill in and submit our electronic form, or download the PDF form to print, fill out, and return to us.

3. Pay the invoice we send you...

For electronic forms, you will receive a PayPal invoice. For paper forms, please include a check or credit card number.

FreqUENTLY ASKED QUESTIONS

If your firearms were made by the same manufacturer, you can order more than one letter on the same form (on the e-form, click the + sign at the end of the line). If your firearms were made by different manufacturers, please fill out separate forms for each, as we need slightly different information for each manufacturer. When we process your orders, we will create one invoice for letters ordered the same day.

The factory letters are reports of what was recorded for your serial number as it left the factory. We translate the often handwritten, highly-abbreviated records to your factory letter. While original clerical errors and transcription errors are possible, it is more likely that a previous owner changed your firearm’s configuration after it left the factory. The record will not be altered to match your firearm.

Here are some steps to take to explore further. First, double check that the model and serial number of your firearm are the model and serial number on the factory letter. Second, examine your firearm closely for any proof marks which may indicate your firearm was returned to the factory for repair. Take some well-lit, crisply focused photos of any markings and both sides of the firearm. Third, contact the Records Office to request a recheck of the records. Fourth, read as much as you can on your specific make and model of firearm and ask questions of individuals familiar with that make and model of firearm.

You should receive a confirmation e-mail within two business days of submitting your order form. After that, we usually send the electronic invoice within two days. Contact the Records Office and ask for an update. Your e-mail address may have been entered incorrectly on your order form or the invoice. All e-invoices are sent through PayPal; please check your junk mail folder in the e-mail you used on your order form. A PayPal account is not required to pay your e-invoice.

A PayPal account is not required to pay your invoice online. Follow the directions in your e-invoice from PayPal to pay using a credit card. Still don’t want to pay online? Call the office (307-578-4031) during business hours (Monday–Thursday 9 a.m.–4 p.m., Friday 9 a.m.–3 p.m.) to use a credit card over the phone or print your invoice and mail in a check made out to Cody Firearms Records, 720 Sheridan Avenue, Cody, WY 82414.

Absolutely! Set up an appointment before you get to town. We are happy to take your factory letter order in person. Be sure to have your make, model, and serial number with you. We may even let you see the original record for your firearm!

DO NOT bring your firearm to the museum. We only need the make, model, and serial number to look up your firearm.

Consider booking a Firearms Exclusive Tour while you wait for us to look up your firearm. Contact Kirsten at [email protected] or 307-254-7072 to book your tour.

No. We do letters on Winchester, Marlin, L.C. Smith, Ithaca, Savage, and A.H. Fox. Colt factory letter information can be found at coltarchives.com.

Gaps in the serial number records occur for a variety of reasons. In some cases, nothing is recorded in the space for that firearm. Other times, whole pages or sections of records are missing from the record books. Some manufacturers also purposefully skipped serial number ranges.

Serial number searches are a Firearms Member benefit and are an e-mail or phone report of the record for a specific firearm. Search results are returned within two business days of a request. Firearms Membership starts at $150 per year and includes some free searches, discounts on factory letters, and other perks. Click here to learn more about membership.

Factory letters are the paper certificate reporting the contents of the factory record for a specific firearm. Members and non-members may purchase as many letters as they wish. Members receive discounts on factory letters and may pre-purchase packs of letters for more savings. Letters are typically mailed four weeks from payment of order.

Contact the records office

Regular Office Hours: Monday – Thursday 9 a.m. – 4 p.m.
Friday 9 a.m. – 3 p .m.
By Phone: 307-578-4031
By Fax: 307-461-4138

Assistant Records Specialist Angela Bertalot,
Firearms Records Specialist Jesi Bennett, and Volunteer Garey Mazur.

Firearms Records Office staff

BECOME A FIREARMS MEMBER

Buffalo Bill Center of the West Firearms Members receive free or discounted factory letters as well as some complimentary serial number searches. Member benefit serial number searches do not carry over from member year to member year. Prices for additional letters and searches are based on Firearms Membership commitment level.

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